Information Regarding Seals and Signatures

FAQs for Seals & Signatures

Note:  This is an updated version of an article written by F. Glenn Phinney P.E.

A committee of the Board carefully reviewed the NCEES Model Law and other State laws regarding computerized seals.  The Board held a public hearing on December 12, 1997 and subsequently adopted rules and regulations accepting computer generated seals.  Information involving digital seals was added in March 2008.   In addition to publishing the revised language below, the board offers the following information for professionals to use when purchasing embossed, rubber circular seals or when designing computerized seals.

Image of the Approved SealThe approved seal shall be an embossed or rubber circular or computer generated seal consisting of two concentric circles.

The outer circle shall be 1 5/8 inches in diameter.  The inner circle shall be 1 1/16 inches in diameter.  The arc between the two circles shall contain the licensee's name at the top, and "PROFESSIONAL ENGINEER" below.  The exceptions are of course, in the case of Architects, the word "ARCHITECT", in the case of Landscape Architects, the words "LANDSCAPE ARCHITECT", in the case of Professional Surveyors, the words "PROFESSIONAL SURVEYOR", and in the case of Geologists, the word "PROFESSIONAL GEOLOGIST".  The inner circle shall contain the words "LICENSED" at the top, and "KANSAS" below, and the number of the license in the center.

Many have asked about how to produce or where to obtain such a computer generated facsimile of their professional seal.  It can be easily produced by the individual licensee using most any,  if not all CAD programs, and when constructed should conform to the properties as outlined in this article.

I would note that after the seal has been constructed and saved in the CAD program, it will most likely have a white background.  This is not a problem if the seal is to be transferred to a document with white pages, however if the intended document is other than white, some additional attention will be required.  In that case, it would be desirable to save the seal image as a GIF file and transport it to an image editing program to make the image transparent, as I have done in the example above.  This creates a reproduction of your seal that is crisp, looks good and adapts well against most any background on which you choose to place  it.

The official regulation is as follows:

Seals and Signatures: K.A.R. 66-6-1

(a) Each licensee shall obtain a seal of the design approved by the board in compliance with K.S.A. 74-7023, and amendments thereto. The seal may be a rubber stamp, an embossed seal, or a computer-generated seal.

(b) Each original drawing, document, technical report, legal description, record, and paper prepared by or under the direct supervision of the licensee in the licensee’s professional capacity shall be stamped with the licensee’s seal, unless the project is exempt from the requirements for licensure pursuant to K.S.A. 74-7031, K.S.A. 74-7032, K.S.A. 74-7033, K.S.A. 74-7034 or 2014 SB 349, sec. 26, and amendments thereto.

After the licensee's seal has been applied to the original or record copy, the licensee shall place the licensee's handwritten signature and date across the seal. 

(c)(1) Any licensee may use a digital signature if the signature meets all of the following requirements: (A) is unique to the person using it; (B) is able to be verified; (C) is under the sole control of the person using it; and (D) is linked to an electronic document bearing the digital signature in such a manner that the signature is invalidated if any data in the document is altered.

 (2) Each displayed copy of, and each hard copy printed from, a transmitted or stored electronic document containing a digital signature shall bear the facsimile of the signature, date of signing, and seal and shall be a confirmation that the electronic document was not altered after the initial digital signing of the document. If the electronic document is altered, the facsimile of the signature, date, and seal shall be caused to be voided.

 This regulation shall become effective July 1, 2014.  (Authorized by K.S.A. 74-7013; implementing K.S.A. 74-7023; effective May 1, 1978; amended May 1, 1984; amended May 1, 1985; amended May 4, 1992; amended Feb. 22, 1993; amended Feb. 13, 1995; amended March 1, 1996; amended February 6, 1998; amended Nov. 2, 2001; March 28, 2008; amended T-66-5-30-14, July 1, 2014; amended Sept. 26, 2014.)

 Page last updated June 3, 2015